Student Learning Funds Grant Policy

Snake River Opportunities High School (SROHS)

1. Purpose

Student Learning Funds (SLF) are allocated to support individual student educational needs at Snake River Opportunities High School (SROHS). These funds are intended to remove barriers to learning and provide equitable access to instructional tools, materials, and services aligned with a student’s current coursework.

All expenditures must directly support enrollment in and completion of SROHS courses.

2. General Requirements

1. All Student Learning Fund requests must be connected to a current SROHS course or credit.

2. Funds may only be used for approved educational purposes as defined in this policy.

3. Requests must be submitted and approved prior to purchase.

4. Funding is generally limited to $225 per course per school year, unless otherwise specified.

5. Students are limited to two computer purchases within four years, not to exceed $500 per device.

6. Students must be active and in good standing to access Student Learning Funds.
   
   

   • Students designated as Not Active due to attendance or engagement violations will have Student Learning Funds temporarily frozen.

   • Funds are frozen beginning with the fourth documented attendance or engagement violation, as defined in Section 3.
     
     

3. Active Status and Access to Student Learning Funds

SROHS determines student active status based on ongoing academic engagement and participation in required supports. Only students who are active and in good standing may access Student Learning Funds.

Inactive Status Determination

A student may be designated as Not Active when engagement violations accumulate. Engagement violations include one or more of the following:

• No academic progress for one week, defined as:

  • No change in In Progress or Mastered coursework, and

  • No assignment or project submissions during that week.

• Failure to attend required mentor meetings, unless formally excused or rescheduled.

• Failure to attend assigned tutoring or intervention sessions required to support academic progress.
  
  

Upon the fourth documented attendance or engagement violation, the student’s status may be changed to Not Active.

Impact on Student Learning Funds

• When a student is designated as Not Active, Student Learning Funds are frozen.

• Frozen funds may not be used for purchases or reimbursements while the student remains inactive.
  
  

Restoration of Active Status

Active status may be restored after two consecutive weeks in which the student demonstrates:

• Meaningful academic progress, defined as documented changes in In Progress or Mastered coursework, and

• Participation in required mentor meetings and assigned tutoring or intervention supports.
  
  

Once active status is restored, access to Student Learning Funds may be reinstated, subject to annual deadlines, eligibility limits, and fund availability.

4. Funds Use Request Process

4.1 Submission

Students or families must submit a Funds Use Request Form before making any purchases.

4.2 Review

Requests are reviewed by the SROHS team to:

• Confirm eligibility under this policy.

• Determine whether the item will be purchased directly by SROHS or qualifies for reimbursement.
  
  

Approval or denial is communicated via email.

5. Approved Purchasing Methods

Option A: Family Purchase with Reimbursement

• Approved requests receive access to the Reimbursement Request Form.

• Receipts must be uploaded through the form.

• Receipts submitted via email will not be accepted, as centralized tracking is required for fiscal accountability.

• Reimbursements typically process within 3–4 weeks.
  
  

Option B: SROHS Direct Purchase

• SROHS purchases approved items through approved vendors.

• Families receive confirmation of approval and ordering status.

• Shipping and processing typically require 3–4 weeks.
  
  

6. Key Dates (2025–2026)

• March 24, 2026 – Final date to earn new Student Learning Funds

• April 14, 2026 – Final request submission date for grades 7–11

• May 4, 2026 – Final request submission date for seniors
  
  

7. Roll-Over Policy (2026–2027)

• Students preregistered for the 2026–2027 Washington, D.C. Trip may roll over up to $1,100.

• All other students may roll over up to $400.

• Roll-over funds are subject to continued enrollment and eligibility.
  
  

8. Eligible Products and Services

8.1 Technology & Internet Access

Approved

• Laptops, desktops, tablets (maximum $400; limited to two devices over four years)

• Headphones

• Internet access support (up to 50% of monthly bill, not to exceed $50/month; higher amounts may be approved based on location)
  
  

• Modems, routers, hotspots, Wi-Fi extenders

• Fitbit or equivalent fitness tracker
  
  

Not Approved

• TVs, smartphones, smartwatches, speakers

• Gaming consoles, streaming or karaoke equipment

• Computer components
  
  

8.2 Curriculum & Instructional Materials

Approved

• Textbooks, curriculum materials, books, workbooks, dictionaries

• Educational software, applications, and subscriptions
  
  

Not Approved

• Pornographic, adult, or unsafe content

• In-game purchases or credits
  
  

8.3 Testing Fees

Approved

• SAT, ACT, AP, IB exams

• Industry certification exams
  
  

Not Approved

• Tests paid through public schools for publicly enrolled students
  
  

8.4 Therapies & Related Services

Approved

• Speech, occupational, physical, behavioral, audiology, vision, and dental therapies
  
  

Not Approved

• Services provided by interns
  
  

8.5 Traditional Public School Programs (for Online Students)

Approved

• School athletic fees

• Driver’s education fees

• Curriculum or course fees (e.g., art, CTE)

• Graduation fees

• AP/SAT/ACT fees not paid through a public school

• School supplies purchased through an approved marketplace
  
  

Not Approved

• Spirit packs or school apparel

• Yearbooks

• Transportation or food

• Purchases made directly through public schools
  
  

8.6 Education Camps & Enrichment Classes

Approved

• Camp or class tuition, curriculum, materials, and required technology

• Day camps under 12 weeks with verified background checks

• State-licensed therapeutic outdoor programs

• ACA-accredited out-of-state camps

• Homeschool co-op tuition
  
  

Not Approved

• Virtual or private school tuition

• Religious camps

• Fundraising, donations, or giving fees

• Gift cards

• Transportation
  
  

8.7 Educational Equipment (Non-Technology)

Approved

• Sensory items, STEM kits, art supplies

• Calculators, flashcards, planners
  
  

• Microscopes, telescopes, manipulatives

• Sewing machines, lunchboxes

• CTE tools (up to $225)

• Educational puzzles and board games
  
  

Not Approved

• Storage or organization supplies

• Backpacks, computer cases, timers

• Toys or household appliances

• Furniture or gaming chairs

• Cricut or Silhouette tools

• Stuffed animals, rugs, swings, weighted blankets

• Items promoting violence or criminal behavior

• Gift cards
  
  

8.8 Physical Education Equipment

Approved

• Weights and benches (up to $225 per PE class)

• Balls, goals, rackets

• Swim gear, yoga mats

• Bicycles

• Ski passes (up to $225 per class)
  
  

Not Approved

• Sports competition fees

• Motorized or recreational equipment

• Trampolines, playsets, bouncy houses

• Camping equipment
  
  

8.9 Musical Instruments & Tutoring

Approved

• Instrument purchase or rental

• In-person or online tutoring
  
  

Not Approved

• Instrument repairs, maintenance, tuning

• Insurance or service agreements
  
  

8.10 Costumes & Uniforms

Approved

• Required uniforms for CTE courses
  
  

Not Approved

• School uniforms

• Dress-up or imaginary play clothing

• Dancewear, martial arts uniforms, belts

• Camp or event T-shirts

• Sports, dance, or theatrical uniforms and costumes
  
  

9. Oversight and Accountability

SROHS maintains centralized tracking of all Student Learning Fund requests, approvals, purchases, reimbursements, and fund freezes to ensure fiscal accountability and compliance with district and state requirements.

10. Contact Information

Questions regarding Student Learning Funds or the request process should be directed to:
srohs@snakeriver.org